This notice explains how your medical information may be used and shared, and how you can access it. Please read it carefully.

Your Privacy Matters

Protecting your privacy is a top priority. Strict federal and state laws guide our privacy practices, including the Health Insurance Portability and Accountability Act (HIPAA), as well as professional ethical standards. This notice explains how we handle your medical information—how it’s used, shared, and how you can access it. You have rights regarding this information, and we encourage you to understand them and ask questions if you need clarification.

What We Mean by “Medical Information”

When you receive care, we collect information about your physical and mental health, past and present, as well as your treatment and payment history. We know this information as Protected Health Information (PHI) and it may include:

  • Your medical and psychological history

  • Reasons for seeking treatment

  • Diagnoses and symptoms

  • Treatment plans and progress notes

  • Test results and records from other providers

  • Medications and prescriptions

  • Insurance and billing details

We use this information to:

  • Plan and evaluate your care

  • Communicate with other professionals treating you

  • Process billing and insurance claims

  • Train healthcare professionals

  • Conduct approved research

  • Improve quality of care

You have the right to view your records and request copies or medically appropriate corrections.

Privacy and the Law

HIPAA requires us to:

  • Protect the privacy of your PHI

  • Provide this notice of our privacy practices

  • Follow the terms of this notice

If our privacy practices change, we will update this notice and apply those changes to all current and past PHI.

How we may use or share your information.

With Your Consent

You’ll be asked to sign a consent form allowing us to use your PHI for:

Treatment – Coordinating your care with other providers

Payment – Billing you or your insurance provider

Health Care Operations – Improving our services

With Your Authorization

We need your written permission to use your PHI for purposes not covered in this notice. You can revoke that permission at any time in writing.

Without Your Consent or Authorization

Certain situations require or allow us to disclose your PHI without your consent:

  • Legal Requirements – For example, reporting suspected child abuse or responding to court orders

  • Law Enforcement – Assisting in investigations or locating suspects

  • Public Health – The potential reporting of communicable diseases or injuries

  • Deceased Individuals – Sharing information with coroners or funeral directors

  • Government Functions – Including active-duty military, national security, or other public sector fitness for duty evaluations

  • Safety Risks – Preventing serious threats to health or safety

Accounting of Disclosures

You have the right to request a record of when and why we’ve shared your PHI without your authorization.

Your Rights: You have the right to:

  • Access and review your medical records

  • Request copies (fees may apply)

  • Ask for corrections to your records

  • Request confidential communication methods

  • Restrict certain uses or disclosures

  • Receive a list of non-routine disclosures

  • File a complaint if you believe your privacy rights have been violated

Questions or Concerns?

If you have any questions about this notice or your rights, or if you wish to file a complaint, please contact us!